UMHI Privacy Policy
Ukraine Military History Institute
A Program of the Borderlands Foundation
Last Updated: 2025 September 05
1. Introduction
The Ukraine Military History Institute ("UMHI," "we," "us," or "our"), a program of the Borderlands Foundation, a 501(c)(3) nonprofit organization, is committed to protecting your privacy and handling your personal information responsibly. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, listen to our podcasts, participate in our educational programs, or interact with our Services.
2. Information We Collect
2.1 Information You Provide Directly
Registration Information: Name, email address, phone number, educational institution or military affiliation
Communication Data: Information from your correspondence with us via email, contact forms, or support requests
Event Registration: Information provided when signing up for courses, workshops, tours, or other programs
Donation Information: Contact and payment information for charitable contributions (processed securely through third-party payment processors)
Newsletter Subscriptions: Email addresses for our mailing lists and educational content
Feedback and Comments: Information you provide in surveys, feedback forms, or comments on our content
2.2 Information Collected Automatically
Website Analytics: IP address, browser type, device information, pages visited, time spent on site
Podcast Analytics: Download data, listening duration, geographic location (general region only)
Cookies and Tracking Technologies: As detailed in our Cookie Policy
Log Data: Server logs including access times, pages requested, and referring websites
2.3 Information from Third Parties
Social Media: If you connect through social media platforms, we may receive basic profile information
Payment Processors: Transaction confirmations and receipt information (we do not store payment card details)
Podcast Platforms: Aggregate listening statistics from platforms like Apple Podcasts, Spotify, and Google Podcasts
3. How We Use Your Information
3.1 Educational and Charitable Purposes
Provide educational content about military history and Ukrainian military heritage
Deliver podcast episodes and educational materials
Process registrations for courses, workshops, and events
Send newsletters and educational updates
Respond to inquiries and provide customer support
3.2 Administrative Purposes
Process donations and provide tax receipts
Maintain donor records as required for nonprofit compliance
Improve our website and services based on usage analytics
Ensure security and prevent fraud
Comply with legal obligations and nonprofit regulations
3.3 Communication and Outreach
Send educational content, event announcements, and program updates
Provide information about upcoming courses, tours, and workshops
Share historical research and military heritage content
Issue receipts for tax-deductible donations
4. Legal Basis for Processing (GDPR)
For users in the European Union, our legal bases for processing include:
Consent: When you voluntarily provide information or subscribe to our services
Legitimate Interest: For educational purposes, improving our services, and advancing our charitable mission
Legal Obligation: For nonprofit compliance and donation record-keeping
Contractual Necessity: For providing requested services or processing event registrations
5. Information Sharing and Disclosure
5.1 We Do Not Sell Personal Information
As a nonprofit organization, we do not sell, rent, or trade your personal information to third parties for commercial purposes.
5.2 Limited Sharing for Operational Purposes
We may share information with:
Service Providers: Third-party vendors who assist with website hosting, email delivery, payment processing, and analytics (under strict confidentiality agreements)
Educational Partners: When you register for joint programs or courses with partner institutions
Legal Requirements: When required by law, court order, or to protect our legal rights
Organizational Purposes: With the Borderlands Foundation for administrative and compliance purposes
5.3 Aggregate Data
We may share anonymized, aggregate statistics about our audience and program effectiveness for educational and fundraising purposes.
6. International Data Transfers
As we serve a global audience interested in military history and Ukrainian heritage, your information may be transferred to and processed in countries other than your residence, including the United States. We implement appropriate safeguards to ensure your data is protected according to applicable privacy laws.
7. Data Retention
We retain personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, including:
Donor Records: As required by nonprofit regulations and tax laws (typically 7 years)
Educational Records: For the duration of your participation in our programs
Website Analytics: Typically 25 months or as configured in our analytics platforms
Newsletter Subscriptions: Until you unsubscribe or we cease operations
8. Your Rights and Choices
8.1 Access and Updates
You may request access to your personal information and update inaccurate data by contacting us.
8.2 Communication Preferences
Unsubscribe from newsletters using the link in each email
Contact us to modify your communication preferences
Opt out of non-essential communications while maintaining access to educational content
8.3 GDPR Rights (EU Users)
Right to Access: Request copies of your personal data
Right to Rectification: Correct inaccurate information
Right to Erasure: Request deletion of your data (subject to legal retention requirements)
Right to Portability: Receive your data in a structured format
Right to Object: Object to processing based on legitimate interest
Right to Restrict Processing: Request limitations on how we use your data
8.4 CCPA Rights (California Users)
Right to Know: What personal information we collect and how it's used
Right to Delete: Request deletion of your personal information
Right to Opt-Out: We do not sell personal information, so this right is not applicable
Right to Non-Discrimination: Equal service regardless of privacy choices
9. Security Measures
We implement appropriate technical and organizational security measures to protect your personal information, including:
SSL encryption for data transmission
Secure hosting environments
Access controls and authentication
Regular security assessments
Employee training on data protection
Incident response procedures